This is the latest tool I fell in love with, is ShareX. I've been Greenshot advocate for years. It beat Snagit in speed and efficiency (and price) but ShareX really takes the cake here.
In short- it's a Screenshot tool with a Screen capture workflow options (upload image, share it, OCR, Shorten the URL, Edit the Image, Capture gif, capture audio, Capture video etc.)
I'm not going to discuss what it does - it does everything. Also, I'm not going to cover the trivialities, the installation is pretty simple. Here is the list of customizations I've done to make it useful for document authoring efficiency and communication enhancement (quick audio and image with numbers are amazing tools of conveying your message)
- When I capture a Screenshot there are 2 actions performed, according to the screenshot below. The idea is - having a copy of the screenshot on my hard drive and the ability to paste it into a document immediately. Very useful for documentation writing
- The Screenshot folder is located in my OneDrive, so no screenshot gets lost even if my laptop goes Kaboom. You might notice that that whole application is in OneDrive and not just the screenshots, we will see why that is a bit later
- The application is configured to run when Windows starts, other settings are on defaults and don't matter.
- The Files are saved into PNG, a bit more quality and versatility - converting PNG to JPG is easy but the other way around is limited
- Here are the interesting bits!
The name patterns are just random, but the file name is not.
The file naming allows me to quickly look for the image in SHarex history on in the hard drive.
Each screenshot starts with a number, followed by the name of the window/application where the capture is done at the moment
Then we have the size in pixels
Last part - Month, Day, Hour. (I removed the minute and second - who remembers those, all I need to know is when it was done, morning evening etc.)
- The productive part - hotkeys
Let's review all capture needs of a productive person (presumably)
Rule - for quick capture the keys are configured closely to CTRL+C CTRL+Z and CTRL+V kind of style - we all know how to use those intuitively so learning so many shortcuts takes 2 minutes.
- Region capture - just get what you need, fast. Pretty basic.
- Capture the entire screen - this one is rare, no one wants to deal with crops of taskbars but notice the key set is completely different. Just print screen. Look at the screenshot in point 1, it's a collapsible menu and when I press the CTRL+ALT+Z the menu collapses before I can take a screenshot. There are 2 solutions to that - either get the whole screen or add another region capture option. I chose the former - in my mostly RDP related documentation I rarely need to use it
- Capture active window - no need to explain here
- Start/Stop screen recording - same as a. but for video with voice capture from my wireless headset (Plantronics)
- GIF capture - this one is amazing but rarely used. Works like magic.
- Capture the last region - this one is very important for step by step guides. if you have a popup with multiple tabs - this shortcut makes the screenshots uniform and beautiful.
Why not use Window? I use RDP a lot and Window capture would get the RDP window and not what's in it. + sometimes you want your screenshot without the window names.
- Image editor - this is what won me over from Greenshot. It allows me to access the screenshot in my clipboard for editing or create an entirely new image. all in a button press. I found myself not using the paint.net anymore for simple image generation - black magic, I tell ya!
- The last one looks like another video recording but its actually an audio recorder. I will explain it separately below
- Audio - is just a video recording without a picture. It is done by creating a new Hotkey entry and then a bit of a modification to the capture, like this:
- Last point - the default application location was changed to OneDrive. It moves all of the configurations there + the screenshot folder if it's not se on a custom one.
Why do this? If my laptop goes bananas and I need to use another one, I wouldn't need to re-configure a fresh setup. I do the same for my file explorer (too many configurations), mRemoteNG and used to do this to Vivaldi browser before version 2.0 with cloud support came out.
In general terms - I can take any fresh laptop and continue working from the same spot in a matter of 2 hours, and believe me, I use lots of apps but most of them are synced into the cloud (Browser, OneNote, OneDrive, portable apps, Office 365 etc.)
I decided to go with a second are capture shortcut, wihtout the ALT key. This one also opens the editor automatically
Here is the override for the editor function: